The early bird period has now closed.
Late registration is provided for at the link below.
Any queries that arise can be directed to the conference service team or the committee.

Registration and Accommodation

Abstract Submission

Should presenters wish to do so, they can submit more than one abstract as lead author or otherwise. For each abstract, authors can request the presentation format that they prefer.

 

The early submission period has closed. Late submissions of abstracts are possible and will be considered by committee.

Scroll down to view the price list on this page.
 

QUERIES: Any questions concerning details for registration, Salisbury Green or Masson House accommodation, and/or special requirements should be directed to the conference service team. 
 

Email conference team   Telephone: +44(0) 131 651 2189
 

 

VENUES: Edinburgh is Scotland’s capital city and is serviced by rail, canal, the national cycle network, road, international airport, and taxis. Low carbon travel and carbon offsetting are encouraged.

 

The main meeting is to be hosted in the Pentland section of Edinburgh’s John McIntyre Conference Centre where a quiet breakout / board room will be available in addition to the main seminar room. A weeknight banquet during the event will be held in the nearby South Hall. Details of an  opening - informal - optional icebreaker dinner shall follow. 

Further Information

Fees

We are now in the period of late registration and abstract submissions.

Any questions can be directed to the meeting's committee.

The registration fee for in-person attendance of the main event includes coffee / tea / refreshments, and a mid-event banquet. See also, the Indicative Programme.


Registration Rates: 
 

  • Option - In-person Welcome Dinner, Sunday 6th               £35 (at any date of booking)
     

  • Option - In-person all inclusive Gartmore House Retreat   £500 (at any date of booking)
    The retreat is limited to ~30 places and the above cost includes transfer, accommodation,
    and all meals, refreshments, and activities. Priority will be given to those granted bursaries.

 

Late registration will be possible until the 21st October 2022​
Queries about in-person day rates, or those with retired status, should be directed to the organisers.

  • Late-rate in-person student                                                  £425

  • Late-rate in-person professional                                           £575

  • Late-rate in-person partner (social only)                               £40

  • Accommodation in Salisbury Green / Masson House           £475 based on single occupancy

  • Accommodation in Salisbury Green / Masson House           £575 based on double occupancy
    The above accommodation options are based on 5 nights
    stay and include breakfast.
    6th - 10th November (Checking Out 11th November)

  • Journalists - Any date before the event.                                 Free access.   
    Please contact the organisers. Credentials will be required. 
    Social events are not included in the standard journalist registration, and in-person journalists will need to pay for or make arrangements for their accommodation. 

  • Late-rate remote virtual access student                                £70

  • Late-rate remote virtual access professional / adult              £115

Reservations have been made to accommodate most delegates in the 4* Salisbury Green and connected Masson House should this be your preference. Bookings can be made at the time of registration through the payment system. These University-run hotels are located in close proximity to the John McIntyre Conference Centre and a range of local points of interest. These centrally located attractions include but are not limited to Edinburgh Castle, the Royal Mile, Holyrood Palace and Park, Dynamic Earth, The Scottish National Galleries, Edinburgh Dungeons, a range of museums inclusive of the National Museum of Scotland, and the exquisite Royal Botanic Garden Edinburgh. 

  • NOW CLOSED Early-bird in-person student                                                £300

  • NOW CLOSED Early-bird in-person professional                                         £465

  • NOW CLOSED Early-bird in-person partner (social only)                             £35

  • NOW CLOSED Early-bird / late in-person carers to disabled delegates       No registration fee

  • NOW CLOSED Early-bird remote virtual access student                              £50

  • NOW CLOSED Early-bird remote virtual access professional / adult            £90

 

Guidance on travel to / from and within Edinburgh can be accessed on the travel page.
 

Some may require a travel visa to enter the United Kingdom, please check this government website. If you require a letter of support please email the Chair.

Given the pressing crisis of rapid climate and ecological change travel to the meeting via the use of public transport, other low-carbon transport, and / or carbon offsetting is strongly encouraged.

The accommodation provisions noted here, along with meeting venues, provide for accessibility where people may have differing needs. Enquiries concerning specific needs and requests can be submitted to the conference service team or the organisers.


The Forming and Exploring Habitable Worlds Meeting is run on a break-even basis, drawing on the kindness and generosity of the organising team's voluntary contributions.