Registration and Accomodation

The booking system will open during February 2022

VENUES: Edinburgh is Scotland’s capital city and is serviced by rail, canal, the national cycle network, road, international airport, and taxis. Low carbon travel and carbon offsetting are encouraged. The main meeting is to be hosted in the Pentland section of Edinburgh’s John McIntyre Conference Centre where a quiet breakout / board room will be available in addition to the main seminar room. A weeknight banquet at the mid-point of the event is envisioned to be held in the nearby South Hall. Details of an opening and informal optional icebreaker dinner shall follow. 

Further Information

Forecast fees

Opening for registration and abstract submission in February 2022.

Reservations have been made enabling most delegates to be accommodated in Salisbury Green and connected Masson House should this be your preference. This University-run hotel is located in the city centre in close proximity to all of the event venues as well as a range of local points of interest including but not limited to Edinburgh Castle, the Royal Mile, Holyrood Palace and Park, Dynamic Earth, The Scottish National Galleries, Edinburgh Dungeons, a range of museums inclusive of the National Museum of Scotland, and the exquisite Royal Botanic Garden Edinburgh. 


FORECAST RATES: To aid potential delegates in their financial planning the anticipated maximum early-bird registration costs for the four and a half day meeting are: 

  • In-person professional                                  £465

  • In-person student                                          £300

  • In-person partner (social program only)      Please enquire

  • Remote virtual access professional             £75

  • Remote virtual access student                     £25

  • Carers of disabled delegates                       No registration fee

  • Interested Journalists                                    No registration fee upon proof of credentials.
                                                                             Please enquire re. in-person social events. 

Please check information on meeting access bursaries. We expect to to revise the above forecast with final rates during January 2022 and before the opening of registration for this meeting.
 

The forecast registration fee includes refreshments, lunches on all full days, and a mid-event banquet. As noted below, success in sponsorship applications may significantly reduce the forecast registration fees and provide for supportive bursary funds. We intend to update the website and inform interested participants when all results of sponsorship enquiries are received.

 

The cost to delegates of bed and breakfast accommodation shall be in the range of ~£60 (based on two people sharing a twin room or family room) to ~£125 per night (single occupancy).

 

The maximum cost for participation in the two to three night short-course and retreat to Gartmore House is expected to be a maximum of £500 per person (all inclusive). The number of places for this retreat is around 30 people in total. Early career researchers and those on insecure contracts are encouraged to attend the retreat, will be given priority, and we hope to be able to provide a degree of financial support. 
For those who live locally, a few people may be accommodated at the retreat on the basis of day attendance only; enquiries should be sent directly to the event administrator in this case.

Given the pressing crisis of rapid climate and ecological change, modest incentives will be offered to delegates who travel to the meeting via the proven use of public transport, other low-carbon transport, and / or who use a carbon offsetting compromise where alternative transport may be challenging to access.

The accommodation  provisions noted here, along with meeting venues, provide for accessibility where people may have differing needs. Enquiring concerning specific requirements and requests can be submitted to Edinburgh First or the meeting's Chair.

Abstract and Early-Bird Registration Deadline 

Shall be April 15th 2022


The Forming and Exploring Habitable Worlds Meeting is run on a break-even basis, and draws on the kindness and generosity of voluntary contributions from the organising team.